What is a Board Portal?

A https://fitboardroom.com/best-practices-for-post-covid-19-board-meetings/ board portal is specialized governance software that securely and safely provides digital board packs to directors as well as their organization’s secretariat. Automated and streamlined they improve collaboration, enhance discussions and decision-making and assist everyone in the organization to agree on the strategic direction of the business.

They also save time and money by eliminating printing, couriering email and the cost of preparing meetings. Board members can access board documents and exchange messages using a secure, in-app messaging system, even when they aren’t in the office. They can prepare for meetings by signing documents online and in-app and use the video conferencing feature for virtual meetings if they’re unable to attend in person.

What to look out for when choosing a board portal

When choosing a board portal vendor, make sure you ask prospective providers to show you their demos and provide detailed, thorough troubleshooting articles on their website. You should receive a detailed quote that includes both the initial and ongoing costs. Pricing models can be different and based on flat rates features or the number users. It’s important to compare.

Security is the most crucial aspect of a good board portal. It should secure data both during transport and at rest and offer strict control over authentication and access rights. It should also have a disaster-recovery plan that guarantees uptime. It should also undergo regular external audits to ensure privacy, availability and security.